The Business Challenge

Members of the team were aware that their recruitment process could be improved. It relied on verbal communication and spreadsheets, taking away from the time they could spend engaging with jobseekers and future assets to the company. The team’s productivity suffered. They needed a quick, cost-effective solution that could be accessed and monitored by everyone, could add and amend current vacancies within the business, record and update candidate profiles whilst remaining collaborative and all within a secure workspace.

The Solution

To address the process challenges, the Recruitment and the Development teams worked together to deliver:

• Vacancy tracker application created using Microsoft PowerApps and an Azure SQL database
• Automation of emails using Microsoft Power Automate
• Enhanced reporting dashboards via Microsoft Power BI
• Storage for all information, files and interactions using Azure SQL databases and Microsoft SharePoint

The Outcome

With the ability to move away from spreadsheet-based recruitment, the recruitment team became more efficient and accurate – just in the first year Chess saved £57,000. The team now can track vacancies and candidates collaboratively and most of their time is spent searching and engaging with the best candidates.

"Automating the process helped
us save 9 days’ worth of work
across the whole recruitment
team every week. It is a fantastic
solution which enables us to focus
on the work that truly matters
like engaging with candidates
and finding the best talent. Plus,
team morale has also improved
since we no longer need to spend
time on the mundane tasks"

Anne Binnie, People Support Director, Chess