Jo is an experienced Bid and Frameworks Lead. She has a wealth of knowledge and experience producing 'winning bids' whilst ensuring the customer is always at the heart of the proposition
Jo Austin, Commercial Bid Lead, reviews how procuring through frameworks can ease the pressure on resources, reduce risk and ensure procurement compliance.
- Jump to What Is A Framework
- Jump to The Evaluation Process
- Jump to Fun Framework Facts
- Jump to The Benefits Of Using Frameworks
- Jump to Frameworks You Can Procure Through Chess
What is a Framework?
Frameworks assist public sector buyers in procuring goods and services via pre-approved (vetted) suppliers. It’s an alternative to traditional procurement via the OJEU tender Process, which can be lengthy and expensive.
Framework providers such as CCS, YPO and PfH will run Framework competitions, allowing pre-approved suppliers to sell their products and services directly to public sector buyers; this will include a defined, agreed set of upfront T&C’s.
Using a Framework assists Buyers by knowing that they are working with suppliers through a transparent pricing structure, who have met strict standards for the products/and or services they are offering and can prove their expertise, relevant qualifications, minimum insurance levels, quality of service and evidence of successful performance on previous, similar contracts. More recently, this has evolved on how they will meet social value and net-zero targets.
The Evaluation Process
Similar to a tender for a contract, the framework competition is evaluated on a combination of quality and price criteria. The Framework provider will then review all framework bids and approve a specific number of suppliers to be awarded a place on the Framework.
Suppliers who are awarded a place on a Framework can bid for work from public and third sector bodies who are authorised to use the Framework.
Fun Framework Facts!
- The Framework is usually broken down into LOTs by product/solution/region, and a limited number of suppliers are awarded a place on each LOT. Some Frameworks will have one supplier, while others hold many suppliers.
- Framework agreements can last for anything between 2-10 years but are usually an average of 5 years.
- Every Framework has an upper limit on the value buyers can spend through it. Sometimes millions or Billions – when exceeded, the Framework Provider must conduct a new Framework Tender to allow other suppliers to join.
- Frameworks are open to both SMEs and larger organisations.
- Some Frameworks allow ‘further’ or ‘mini’ competitions where a customer reviews specific suppliers and invites them to compete against each other for the project award – this reduces the timescales and complexity of awarding specific works and gives buyers the best possible price.
- Alternatively, some frameworks allow a direct award (so no mini competition or call offs) – this is only permitted for a limited number of goods and services. Work could also be awarded to a bidder based on a geographical lot which has already been agreed upon as part of the framework agreement.
- Due diligence such as certifications, references and Terms and Conditions are pre-agreed, whilst SLAs and KPIs are contract ‘Call Off’ Specific.
Read LogPoint’s whitepaper, Securing the digital transformation in the public sector to learn more on how a LogPoint SIEM solution can support your organisation.
The Benefits Of Using Frameworks
Frameworks you can procure through Chess
Chess is delighted to be a supplier on a number of public sector frameworks for solutions across our entire product portfolio. This includes our recent award on the YPO 1095 Software Application Solutions Framework, which goes live in March 2023.
Want to know more?
If you would like to know more about how framework agreements could benefit your organisation or need assistance registering with one of the Frameworks Providers or even preparing a framework agreement, please get in touch with your Account Manager direct or one of our expert Framework Managers today at email@example.com and discuss your requirements.